huddle.camp
Use cases · Churches & ministries

Vacation Bible School and kids' ministry, minus the clipboard.

Church programs run on volunteers and big weeks like VBS. Huddle keeps sensitive camper details with the people who need them, gives volunteers a simple roster, and lets families register once for every program your church runs.

Start your program
VBS classes by grade, each with a room, a leader and allergy alerts.

What usually gets in the way

  • Volunteers who should only see their own group
  • Allergy and medical info that must reach the right leader
  • One family signing up for VBS, nursery and youth camp
  • Free events and donation-based pricing

How Huddle fits

Instructor role for volunteers

Volunteers see only the classes they lead — names, alerts and attendance, not parent or health records.

Allergy icons everywhere

Allergies and medical alerts show on rosters, check-in and printable class lists.

Several programs, one organization

Run VBS, a fall kids' night and summer camp as separate programs with one team and one plan.

Custom questions

Ask for t-shirt size, home church or anything else once per child.

VBS classes by grade, each with a room, a leader and allergy alerts.

VBS classes by grade, each with a room, a leader and allergy alerts.

Printed rosters with your church's name, and each volunteer's class on their phone.

Printed rosters with your church's name, and each volunteer's class on their phone.

Huddle vs. the usual way

Built for churches & ministries, not bolted on

Feature
Huddle
Sign-up sheets & name tags
Secure checkout — kids only go home with approved adults
Honor system
One-use pickup tags matched at the door
Sticker tags anyone can copy
Self-serve check-in kiosk for busy Sunday mornings
Line at the welcome table
Custom waivers & photo releases, signed and timestamped
Paper forms in a box
Allergy & medical alerts in front of every volunteer
Volunteers only see their own class — family info stays private
Incident reports logged and reviewed in one place
Text messages

Ask Hux instead of clicking around

Hux, Huddle's built-in assistant, answers questions with your live numbers and sets things up for you while you run the room.

More about Hux
Hux the Fox

Hux the Fox

Your Huddle assistant

Add classes for each grade, K through 5th

Done — 6 new classes added: Kindergarten, 1st, 2nd, 3rd, 4th, 5th Grade.

Which kids have allergies this week?

5 campers this week have allergies — 2 peanut, 1 dairy, 1 bee stings, 1 gluten. Run the Allergy report to print it.