How much does camp software cost?
Camp software pricing varies a lot — from free form tools to several hundred dollars a month for systems built for large overnight camps. Here's how to compare like for like.
The common pricing models
Flat monthly or yearly fee: predictable, and you keep more as you grow. Per-registration fee: a percentage plus a fixed amount on every sign-up, which looks cheap at first and grows with your camp. Tiered by camper count: the price jumps at set sizes. Setup or onboarding fees: a one-time charge before you start.
Costs people forget
Card processing (usually charged by the payment processor regardless of software), separate tools for waivers or email, and staff time spent copying between spreadsheets.
What Huddle costs
Starter: $35/month or $350/year, one active program, up to 150 campers. Pro: $99/month or $990/year, multiple programs, staff schedules and family email blasts. No setup fee and no Huddle fee on family payments — families pay you through your own Stripe account, and only Stripe's card fees apply.
Checklist
- Is the price flat, or a cut of every registration?
- Are waivers, check-in and email included or extra?
- Is there a setup fee or a required onboarding call?
- Does the payment money go to you directly?
- What happens to the price as you add campers?
Common questions
- Does Huddle take a percentage of registrations?
- No. Huddle charges a flat subscription. Stripe charges its standard card fees on payments.
- Is yearly billing cheaper?
- Yes — yearly is 10× the monthly price, so two months are free.
See if Huddle fits your program
Starter is $35/month. Pro is $99/month.