Camp registration software for small camps
Most camp software is built for overnight camps with hundreds of campers and a full-time office. If you run a one-week day camp, an art camp or a pop-up program, you need the same basics — sign-ups, payment, waivers, check-in — without paying for the rest.
What a small camp actually needs
A public sign-up page parents can finish on their phone, payment taken at the moment of booking, a waiver signed per child, and a list of who's coming each day.
On camp days you need fast check-in, a record of who picked each child up, and allergy and health notes at hand. After camp you need simple reports: who came, who paid, who still owes.
How Huddle handles it
Each program gets its own page at huddle.camp/your-name. Parents create one family account, add their campers once, pick days on a calendar, sign your waiver and pay by card. Money goes straight to your own Stripe account — Huddle takes no cut of family payments.
Staff check campers in on a tablet kiosk, scan pickup tags at the end of the day, and see allergies on every camper card. Hux, the built-in assistant, can answer questions like "who's booked tomorrow?" or set up a class for you to review.
Pricing that fits a small program
Starter is $35/month (or $350/year — two months free) for one active program and up to 150 campers. Pro is $99/month for multiple programs, staff schedules and family email blasts. No setup fee, no per-registration fee from Huddle.
Checklist
- Online sign-up page with a day-by-day calendar
- Card payment required before a booking is confirmed
- Waivers signed on the phone, per child
- Kiosk check-in and pickup tags
- Allergy and health info on every camper
- Promo codes and early-bird pricing
- Refunds back to the original card
Common questions
- Is there a minimum number of campers?
- No. Starter covers up to 150 campers, and you pay the same whether you have 10 or 150.
- Do families need to download an app?
- No. Everything works in the phone's browser.
- Who receives the families' payments?
- You do, through your own Stripe account. Stripe's standard card fees apply; Huddle adds none.
See if Huddle fits your program
Starter is $35/month. Pro is $99/month.